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Health and safety policy

Health and Safety Policy

1. Introduction

MANDALA CIO is committed to ensuring the health, safety, and welfare of its employees, volunteers, service users, and all individuals affected by its activities. This policy outlines our commitment to maintaining a safe and healthy environment.

2. Purpose

The purpose of this policy is to:

  • Ensure compliance with the Health and Safety at Work etc. Act 1974 and other relevant legislation.

  • Prevent accidents and work-related ill health.

  • Promote a safe and healthy working environment.

3. Scope

This policy applies to all trustees, employees, volunteers, service users, contractors, and visitors involved with Mandala CIO.

4. Responsibilities

  • Trustees and Management: Ensure the implementation and regular review of this policy. Provide adequate resources, training, and support for health and safety measures.

  • Employees and Volunteers: Take reasonable care for their own health and safety and that of others who may be affected by their actions. Follow health and safety procedures and report any hazards or incidents.

  • Service Users and Visitors: Adhere to health and safety instructions and report any concerns to staff.

5. Legal Framework

This policy is guided by the following legislation:

  • Health and Safety at Work etc. Act 1974

  • Management of Health and Safety at Work Regulations 1999

  • Workplace (Health, Safety and Welfare) Regulations 1992

  • Manual Handling Operations Regulations 1992

  • Control of Substances Hazardous to Health Regulations (COSHH) 2002

  • Fire Safety Order 2005

6. Health and Safety Arrangements

  • Risk Assessment: Regular risk assessments will be conducted to identify hazards and implement control measures to reduce risks.

  • Training: Provide health and safety training to all employees and volunteers to ensure they are competent to carry out their duties safely.

  • Accident Reporting and Investigation: All accidents, incidents, and near misses must be reported and recorded. Investigations will be conducted to prevent recurrence.

  • Emergency Procedures: Establish and communicate procedures for dealing with emergencies, including fire evacuation and first aid.

  • Equipment and Maintenance: Ensure all equipment is properly maintained and safe to use. Regular checks and servicing will be conducted.

  • Health and Wellbeing: Promote the health and wellbeing of employees and volunteers, including measures to manage work-related stress.

7. Monitoring and Review

  • Inspections and Audits: Regular health and safety inspections and audits will be carried out to ensure compliance and identify areas for improvement.

  • Policy Review: This policy will be reviewed annually by the board of trustees to ensure its effectiveness and alignment with current legislation and best practices.

8. Communication

  • Information Sharing: Health and safety information will be communicated regularly to all employees, volunteers, service users, and visitors.

  • Consultation: Engage with employees and volunteers on health and safety matters through meetings, surveys, and feedback mechanisms.

9. Approval

This policy was approved by the board of trustees on 07.07.2024

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